actiTIME R1.52 R1.52

actiTIME R1.52 R1.52  easy to install and easy to learn web-based timesheet for advanced management and billing in the small to mid-sized companies.

With actiTIME you can:

• register time-expenses
• analyze employee performance
• prepare timesheets for billing the customers

A number of actiTIME reports provide you with the big picture based on the real data exactly when and where you need it.  For integration with other software actiTIME provides built-in reporting and data exporting functions, which together with open data format make integration a simple and convenient procedure.  actiTIME time tracking software can be installed under any operating system and works with MySQL and MS Access databases.

There are two actiTIME packages:

• actiTIME Basic. Freeware actiTIME server provides basic time collection and reporting functionality. If you don't know exactly which time management features you need, it is a good choice to start with this package.
• actiTIME Extended. actiTIME Extended Feature Packs provide you with additional time collection and reporting functionality and give more control over the collected information. 

Major Features:

1. Time Entry
   
   • You can enter hours worked for all days of the current or past weeks.
   • In addition to hours worked users can enter time off and sick leave and add comments to the time they enter.
   • Overtime is either calculated automatically or entered manually (depending on the settings of a particular user).
   • A user with 'Enter/Modify Time-Track of Other Users' access right can view, enter and modify time-track of other users.
2. Lock Entered Time from Modifications
   • You can lock users' time-track from modifications to be sure that billed and invoiced time will not change after selected date.
   • Such locking will help you avoid situations when users edit their time-track data after it has been:
   • • approved
     • used for billing
     • audited
   • To lock data from modification you just need to specify a "locking date". The system then locks the time-track period preceding this date for all users and for all Customers, Projects and Tasks.
   • When locking a period you can provide optional comments to the locking record up to 2000 characters long.
   • History of all locking records (including locking date, manager, and comments) is available for further review and audit.
   • You can re-open (unlock) the last locked time period if such a need arises.
3. Reporting. actiTIME provides a number of reports covering various business needs. These reports are:
   • Staff Output Report shows who, when, on which tasks, and how much time has reported. This report helps you monitor personal time expenses in everyday work.
   • Billing Summary Report shows time expenses reported for different billing types. This report helps you monitor time expenses on billable and non-billable tasks as well as the distribution of billable time between the billing types.
   • Time-Track Comments Report provides you with more detailed information on the collected time expenses. In particular this report allows you to:
   • • Generate reports with comments entered by users
     • Choose from the extended data grouping options
   • Overtime Report shows overtime/undertime, time off, and sick leaves reported by users within the selected date range.
   • Each report has a set of configurable parameters like date range, employees, customers, projects and tasks to report on.
   • All reports can be exported to CSV format for further analysis.
4. Staff Output Report
   
   • Staff Output Report shows who, when, on which tasks, and how much time has reported.
   • This report presents users' hours worked, time off, and sick leaves in a compact and informative way.
   • The report can be generated in the detailed or summary form. In the summary form the information about tasks is hidden and the report presents only summary data without task details.
   • Staff Output Report has a number of configurable parameters:
   • • Staff to generate report on
     • Date range
     • Options to group results by
     • • customers, projects, and tasks
       • billing types
       • dates
     • Customers and projects to report on
5. Billing Summary Report
   • Billing Summary Report shows time expenses reported for different billing types.
   • Similarly to Staff Output Report, Billing Summary Report may also be generated in the detailed or summary form.
   • You can choose how to calculate time expenses included into the report:
   • • By time reported for a date range
     • By tasks completed within a date range
   • This allows you to create reports that correspond to the accounting procedures adopted in your company.
   • The configurable report parameters include:
   • • Report type
     • Level of details
     • Date range
     • Non-billable tasks processing options
     • Customers and projects to report on
6. Time-Track Comments Report
   • Time-Track Comments report provides you with the most detailed information on the collected hours worked.
   • It is the only actiTIME report that contains users' comments in printable form. The report helps you to:
   • • provide your customers with more information on the completed work;
     • get a more detailed view of your current workflow;
     • analyze your staff's time-track.
   • Time-Track Comments report offers you up to 3 levels of data grouping, whereas the rest of actiTIME reports offer only 2 grouping levels.
   • In particular, Time-Track Comments report allows you to group report data by users along with grouping by dates, customers, projects, and billing types.
   • Report parameters form allows you to preview structure of the report to be generated according to the selected grouping options.
7. Overtime Report
   • Overtime Report shows overtime/undertime, time off, and sick leave reported by actiTIME users within the selected date range.
   • Note: Sick leave and time off tracking is an actiTIME Extended feature
   • With Overtime Report you can monitor overtime and/or undertime which is automatically calculated on a daily basis.
   • Report results can be grouped by users and by dates.
   • You can set the following report parameters:
   • • Staff to generate report on
     • Date range
     • Grouping options for report data
8. QuickBooks® Integration
   
   • actiTIME implements special Invoice Data report with time information structured for invoicing.
   • The report contains information on time spent on billable tasks for a certain customer.
   • With a couple of clicks you can generate the report, preview it in HTML format, and then save invoice data in the QuickBooks®-compatible format.
   • Then import data to QuickBooks® using actiTIME Invoice Importer
9. Other Features
   • Support of billable and non-billable task statuses.
     
   • • actiTIME supports both billable and non-billable task statuses. Non-billable tasks can be easily filtered off in billing reports and are not included into invoice data export.
     • Each billable task has a billing type assigned. These billing types can be customized by the user in accordance with the active accounting system.
   • Configurable start day of the week and date format
   • • You can set any day of the week to be the first working day displayed by the system. It will allow you to configure in actiTIME the financial/reporting week adopted in your organization.
   • Adjustable work schedule.
     
   • • You can configure nonstandard working and non-working days with a mouse click.
     • The Work Schedule actiTIME interface allows you to view and configure working and non-working days for 5 months in a row simultaneously.
   • Individual access rights management. Access rights are managed individually for each actiTIME user. A set of granted rights defines the user's permission to access actiTIME interfaces and data.
   • Task completion with configurable completion date.
     
   • • Once the work on a task is finished you can mark this task as Completed.
     • The time-track reported for completed tasks cannot be modified. In addition, you will be able to make reports on tasks completed within a period of time.
   • Project and Customer Archives.
     
   • • Once the work on a certain project is completed you can archive it. You can also archive the customers if you are through working with them.
     • Archived Projects and Customers will be hidden in most of the system interfaces, however you will still be able to generate reports on them.

 WareSeeker Editor