Checkbook for Flash Drives 1.00.74

Checkbook for Flash Drives 1.00.74 offers an effective tool which operates completely from your flash drive. You can run this portable version from any computer and keep your checkbook transactions with you at all times, whether you are at home or at work. So if you use more than one computer, this is the software you need. You enter transactions and when your monthly statement arrives, you can balance your checkbook with ease. Without the learning curve of a complicated accounting program, you get the job done. In addition to many other features, Checkbook for Flash Drives has the option of password protection.

 Trial Version: Fully functional - One account limit; limited features.

Complete Version:  Fully functional - Additional features include 100 accounts, printing, account renaming, exporting account data, password protection. 

 Balancing Your Checking Account

1. Before you begin...
   • Make certain that all your deposits and withdrawals have been entered in Checkbook for Flash Drives.
   • Look on your bank statement and enter in Checkbook for Flash Drives any bank service charges, interest earned, or any other withdrawals/deposits made to your checking account by your bank.
   • Select "View" from the top menu and make certain that CURRENT view is selected.
2. Balance your checking account...
   • You will need to type the letter "R" beside each transaction that is listed on your bank statement. This is the same as putting a check mark beside transactions in the paper version of your checkbook register. The "R" stands for "Reconcile." Reconciling a checking account and balancing a checking account mean the same thing. The transactions will disappear off the screen as you type the "R" beside them since you are in the "current" view. Make sure you put an "R" beside any service charges or interest that need to be reconciled.
   • Select "Edit" from the top menu then select "Balance Checkbook." Enter the CURRENT balance from your checking account bank statement. It is sometimes called "ending balance" or "new balance." Checkbook for Flash Drives will now compare this amount to the OPENING BALANCE shown on the screen in Checkbook for Flash Drives. If these two balances equal, your checking account is balanced. If not, the difference will be shown.
3. Correct any errors...
   • If you made a mistake while typing an "R" beside a transaction, select "View" from the top menu and switch the view to ALL. Then find the item you marked incorrectly and change it. You can balance your checkbook while the view option ALL is selected but it is easier if you do it while in the CURRENT view. There are less transactions on the screen in the CURRENT view making it easier to find transactions.
   • If the OPENING balance in Checkbook for Flash Drives does not equal your CURRENT balance on your bank statement after you finish reconciling (marking with an "R") all appropriate transactions, you need to review your transactions in the ALL view and look for entry errors. Check the amount of each transaction for errors, check for duplicate entries, check for entry omissions, and check to make sure you only reconciled appropriate transactions. If you are unable to find the error, you can make an adjustment entry. To do this, enter a transaction with a description such as "Balance Adjustment" and enter the amount of the difference. Then place an "R" beside this transaction.
     

Program Options

1. Create New Account
   • Use this option to create a new checking account. You can create up to 100 accounts.
2. Open Existing Account
   • Use this option to open an existing account. The name of the file is displayed when you select the name you gave the account. Use this to identify your files when making backups.
3. Delete Existing Account
   • Use this option to delete an existing account. When you delete an account, it is permanent so before you delete an account you may want to backup the file.
4. Rename Open Account
   • Use this option to rename an open account if you want the account to have a different name from when you originally named it. You can rename the account you currently have open. If you want to rename a different account, open it, then rename it.
5. Export Account Data
   • Use this option to export your Checkbook data to a tab delimited text file (*.txt). This allows you to import the data into a spreadsheet. When exporting data, you will be given the option to export All or a Range of transactions. If you select All, all the transactions that you see on your screen will be exported into the file. If you select Range, input the beginning date and the ending date of the range of transactions you want to export. Note that you will not be able to import the data back into Checkbook for Flash Drives.
6. Print
   • Use this option to print a copy of your checking account register. You will need to make sure the transactions you want to print are showing using the view you have selected. If not, change views. After you select Print, you will be given the option to print All or a Range of transactions. If you select All, all the transactions that you see on your screen will print. If you select Range, input the beginning date and the ending date of the range of transactions you want to print.
7. New Transaction
   • Use this option to insert a transaction line.
8. Delete Transaction
   • Use this option to delete a transaction. The deletion will be permanent.
9. Find
   • Use this option to search for text or characters in Checkbook for Flash Drives. The search will begin with the text following your cursor.
10. Insert Date
    • Use this option (or press ALT+D) to insert the current date in the date field. Your cursor must be in the date field before you select this option.
11. Calculator
    • Use this option (or press F2) to load Microsoft Windows Calculator.
12. Balance Checkbook
    • Use this option to reconcile your account when your monthly checking account statement arrives.
13. Current View
    • Use this selection to display only the transactions that have not been reconciled.
14. All View
    • Use this selection to display all transactions, those that have been reconciled as well as those that have not.
15. Options
    • Date Format
    • • Use this option to select the date format you want to use. Four formats are available: MM/DD/YY (U.S.), DD/MM/YY (European), YY/MM/DD (International Standards Organization), and YY/DD/MM (Swedish).
    • Password Protect
    • • Use this option to to create a password for using Checkbook for Flash Drives. If you forget your password, you can reset it by reinstalling Checkbook for Flash Drives. You can request a new copy of Checkbook for Flash Drives at no charge by contacting Customer Support (see the Support page on our site).
    • Checkbook for Flash Drives Help
    • • Use this menu selection to view the instructions for Checkbook for Flash Drives. You will be taken to our site.
    • About
    • • Use this menu selection to view publisher information.
        

Data Backup: To backup your data files, go to the CKdata folder on your flash drive. Copy the CKdata folder to another location (your computer, a different flash drive, or CD).

Requirements: WinXP, Windows Vista Home Basic