DocPoint 6.1.20

DocPoint 6.1.20 is a document management and imaging management solution offering organizations of any size a powerful and affordable paperless office solution, which  is available in Personal, Professional, and Corporate editions with each edition designed for a different set of document management requirements.

DocPoint eliminates or reduces time spent searching for documents, misfiling, and costly paper reproduction and distribution methods. DocPoint is a flexible document and imaging solution that adapts to meet multi-departmental needs while allowing users to maintain established and preferred procedures.

Major Benifits:

1. General Benefits
   • Intelligent, fast document capture, search, and retrieval.
   • Long-term document preservation.
   • Secure documents from unauthorized access and modification.
   • Tight integration with Microsoft Office applications.
   • Network-friendly installation, compatible with standard ODBC databases.
   • Scalable and phased deployment.
   • Complete implementation, integration, and support services.
   • Rapid staff acceptance.
   • Easy to setup, administer, and support.
   • Reduce storage space costs.
   • Low startup costs.
   • Solutions proven in thousands of organizations worldwide.
2. End Users
   • Fast document capture and index.
   • Fast document retrieval.
   • Office and Outlook integration.
   • Visual tree-based filing and retrieval.
   • Share and collaborate within and among teams.
   • Distribute information faster.
3. Managers and Executives
   • Centralized file storage.
   • Increased employee productivity.
   • Improve customer service responsiveness.
   • Reduce paper-related costs.
   • Tangible ROI.
   • Abide by regulatory requirements.
   • Disaster recovery preparedness.
   • Information sharing & collaboration.
   • Task coordination.
   • Minimal end-user training.
   • Low cost of ownership.
4. IT Managers & System Administrators
   • Simple setup & administration.
   • Rapid network-friendly installation.
   • Scalable deployment.
   • Easily import existing documents and records.
   • Fast Account creation for large organizations.
   • Minimal IT staff training.
   • Minimal end-user training.
   • Integration with existing applications.
   • Low maintenance.

Major Features:

1. Document Management
   • Document version tracking and control.
   • Folder views offer intuitive and flexible document organization
   • Document tags allow easy classification and retrieval.
   • Display document data, index fields, versions, attached documents, and meta information in an easy-to-use document profile card.
   • Public and private folders can be set up to allow document sharing and ad hoc workflow.
   • Move documents across folders.
   • Rename documents and folders.
   • Attach multiple documents to a document profile.
2. Create templates for quick and standardized document creation.
3. Capture
   • Scan paper documents using TWAIN-protocol scanners and hybrid capture devices.
   • Optical character recognition (OCR)
   • Batch import of electronic documents and directories.
   • Import documents and files using Windows Explorer.
   • Archive files and electronic documents in native format (i.e. text, PDF, images, spreadsheets, movies and CAD drawings).
   • Tight integration with Microsoft Office applications – Word, Outlook, PowerPoint, Excel, and Outlook. A toolbar in Office applications allows quick document addition to DocPoint.
   • Mandatory metadata specification.
   • Automatic metadata generation during batch scan process.
   • Use file and folder information as input to importing process for automatic metadata generation.
   • Automatic extraction of email message body, attachments, and metadata.
   • Scan additional pages into existing documents.
   • Remove blank pages while scanning.
   • Image adjustments while scanning (remove noise, remove lines, crop, rotate, and perform other image cleanup).
   • Convert files to archive images (PDF and TIFF) without printing and scanning.
4. Document scanning separation identification.
5. Indexing
   • Assign database fields to documents and folder using Document Profile Cards (DPC).
   • Define custom index templates for different document types.
   • Document index properties according to predefined selection lists for standardized entries.
   • Mandatory fields do not allow capturing documents without indexing information.
   • Automatic data format conversion to specified format.
6. Storage
   • Configurable storage location on local or network volumes.
   • Independent physical and logical storage hierarchy.
7. Search & Retrieval
   • Precise search and retrieval according to indexed data queries.
   • Find terms in context using proximity search.
   • Intersect index data queries to narrow results.
   • Create a library of search criteria for repeated queries.
   • Limit search results to selected folders and topics.
8. Distribution & Collaboration
   • A uniform organization-wide portal for managing, searching, creating, and scanning files and documents.
   • Multi-user network environment support.
   • Remote access via the Internet.
   • Export documents and folders.
   • Integration with Microsoft Outlook.
   • Integration with Microsoft Office (Word, Excel, and PowerPoint).
   • Integration with Windows Explorer.
   • Export document and folder metadata.
   • Email documents and folders using DocPoint.
   • Email documents and folders in PDF format using DocPoint (automatic conversion to PDF).
   • Email links to documents and folders using DocPoint.
   • Remote access via the Internet.
9. Security
   • User access privileges determine the level of access granted or denied to particular documents or folders.
   • Group access privileges determine the level of access granted or denied to particular documents or folders.
   • Import access privileges determine rights to import documents.
   • Export access privileges determine rights to export documents.
   • Administrative functions require privilege rights.
   • The same users cannot access DocPoint from multiple workstations simultaneously.
10. Documentation
    • User manual
    • Installation guide
    • Web-based visual tutorials

Enhancements: Added Vista Support

Requirements:

1. Personal Edition Requirements
   • Processor: Pentium III class processor, 300MHz
   • Memory: 256MB
   • Storage space: 50MB for installations
2. Professional/Corporate Edition Requirements
   • Processor: Pentium III class processor, 300MHz
   • Memory: 256MB
   • Storage space: 50MB for installations

 WareSeeker Editor