DocPoint - Document Management Software 7.02.00

DocPoint - Document Management Software 7.02.00 provides organizations of any size with a powerful and affordable paperless office solution. DocPoint delivers high-volume information capture, instant document and record retrieval, and seamless information distribution across the organization.

DocPoint eliminates or reduces time spent searching for documents, misfiling, and costly paper reproduction and distribution methods. DocPoint is a flexible document and imaging solution that adapts to meet multi-departmental needs while allowing users to maintain established and preferred procedures.

DocPoint is available in Personal, Professional, and Corporate editions. Each edition is designed for a different set of document management requirements.

Major Features:

1. Document Management
   
   • Document version tracking and control.
   • Folder views offer intuitive and flexible document organization
   • Document tags allow easy classification and retrieval.
   • Display document data, index fields, versions, attached documents, and meta information in an easy-to-use document profile card.
   • Public and private folders can be set up to allow document sharing and ad hoc workflow.
   • Move documents across folders.
   • Rename documents and folders.
   • Attach multiple documents to a document profile.
   • Create templates for quick and standardized document creation.
2. Capture
   
   • Scan paper documents using TWAIN-protocol scanners and hybrid capture devices. Optical character recognition (OCR) Batch import of electronic documents and directories. Import documents and files using Windows Explorer.
   • Archive files and electronic documents in native format (i.e. text, PDF, images, spreadsheets, movies and CAD drawings).
   • Tight integration with Microsoft Office applications – Word, Outlook, PowerPoint, Excel, and Outlook. A toolbar in Office applications allows quick document addition to DocPoint.
   • Mandatory metadata specification.
   • Automatic metadata generation during batch scan process.
   • Use file and folder information as input to importing process for automatic metadata generation.
   • Automatic extraction of email message body, attachments, and metadata.
   • Scan additional pages into existing documents.
   • Remove blank pages while scanning.
   • Image adjustments while scanning (remove noise, remove lines, crop, rotate, and perform other image cleanup).
   • Convert files to archive images (PDF and TIFF) without printing and scanning.
   • Document scanning separation identification.
3. Indexing
   
   • Assign database fields to documents and folder using Document Profile Cards (DPC).
   • Define custom index templates for different document types.
   • Document index properties according to predefined selection lists for standardized entries.
   • Mandatory fields do not allow capturing documents without indexing information.
   • Automatic data format conversion to specified format.
4. Storage
   
   • Configurable storage location on local or network volumes.
   • Independent physical and logical storage hierarchy.
5. Search & Retrieval
   
   • Precise search and retrieval according to indexed data queries.
   • Find terms in context using proximity search.
   • Intersect index data queries to narrow results.
   • Create a library of search criteria for repeated queries.
   • Limit search results to selected folders and topics.
6. Distribution & Collaboration
   
   • A uniform organization-wide portal for managing, searching, creating, and scanning files and documents.
   • Multi-user network environment support.
   • Remote access via the Internet.
   • Export documents and folders.
   • Integration with Microsoft Outlook.
   • Integration with Microsoft Office (Word, Excel, and PowerPoint).
   • Integration with Windows Explorer.
   • Export document and folder metadata.
   • Email documents and folders using DocPoint.
   • Email documents and folders in PDF format using DocPoint (automatic conversion to PDF).
   • Email links to documents and folders using DocPoint.
   • Remote access via the Internet.
7. Security
   
   • User access privileges determine the level of access granted or denied to particular documents or folders.
   • Group access privileges determine the level of access granted or denied to particular documents or folders.
   • Import access privileges determine rights to import documents.
   • Export access privileges determine rights to export documents.
   • Administrative functions require privilege rights.
   • The same users cannot access DocPoint from multiple workstations simultaneously.
8. Documentation
   
   • User manual
   • Installation guide
   • Web-based visual tutorials  
     

Enhancements: Added Vista Support

Requirements:

1. Personal Edition Requirements
   
   • Processor: Pentium III class processor, 300MHz
   • Memory: 256MB
   • Storage space: 50MB for installations
2. Professional/Corporate Edition Requirements
   
   • Processor: Pentium III class processor, 300MHz
   • Memory: 256MB
   • Storage space: 50MB for installations