Docsvault Professional 3.5

Docsvault Professional 3.5 designed to be a profefessional, single-user, high-end document management software that will allow individuals to become better organized, more secure, and decidedly more efficient through a simple and easy-to-use interface. While Document Management software has been around for some time now, never before has it been readily accessible to the average consumer at an affordable price. The times have changed, and Docsvault is the proof. Now, anyone looking to organize their digital documentation, make their home or office paperless, or implement industrial strength protection for their most valuable digital assets can do so with Docsvault, all at a price that will be immediately recovered through time saved and productivity gained.

Converting to a paperless office has never been easier or more affordable. With Docsvault, you now have all the tools to quickly scan your paper documents as searchable PDF files, import all digital files along with emails, centralize data and enjoy the many benefits of a good document management system.

Professional Edition gives single-users a high-end document management solution with advanced features for an incredible price. It's the easiest document management software available with all necessary features. More than just a simple scanning solution, Docsvault provides users with a full set of features of a true Document Management System like document profiling, version control, document Check in/Check out, full text search, automated full & incremental backups, PDF creator & editor, document assembly, direct CD/DVD exports, document tasks, audit trail, MS Office integration along with Outlook, document notes and many more. You can import paper documents directly from your scanner and automatically OCR them into searchable PDF files. It includes an inbuilt PDF Editor allowing stamping, highlighting, inserting notes, etc. for document review. You can also merge, split, reorder and delete PDF pages. Simplicity is very important to us.

That's why Docsvault was designed with the everyday user in mind, allowing anyone to install and start using Docsvault immediately. It has a basic cabinet and folder filing structure and functions just like Windows file explorer, giving users an instant feeling of comfort. It features an immensely useful tiled thumbnail view that allows viewing of all image and PDF files in thumbnail views. You can even browse through all pages of a multi-page document right in the thumbnail. Docsvault also comes with 10 beautiful inbuilt themes to suite your taste.

Major Features:

1. Incredibly easy to use:
   • Docsvault has a look and feel similar to Windows Explorer. Its drag-and-drop functionality is virtually identical to that of Windows Explorer, making Docsvault a program you will be comfortable with immediately and with little effort.
   • You can drag-and-drop files and folders from within the application or from any readily-accessible external source, making importing files incredibly simple.
   • Docsvault has a simple Cabinet and Drawer type filing structure. This facilitates the organization of your documents in a way that suits you best.
   • Docsvault can also help prevent costly unintentional deletions through its built-in Recycle Bin, allowing you to recover accidentally deleted files and folders.
   • Benefit: Virtually eliminates the time needed to become familiar with Docsvault’s functionality.
2. Find documents instantly:
   • All text based files imported or created in Docsvault are indexed by text, allowing you to search documents by text within the documents themselves.
   • Apart from searching by the usual criteria like file name, description, size, and creation date, you can also search for files and documents by the custom profiles, properties, and notes that you have created. Document searching and retrieval has never been this effective.
   • Unique Save Search feature allows you to save frequently used search parameters, saving you even more time when it comes to retrieving your documents.
     
   • Benefit: Find your files instantly through comprehensive search tools.
3. Built-In PDF Creator:
   • PDFs have quickly become the standard for saving and sharing documents.
   • Docsvault’s PDF Creator allows you to get in the loop by allowing you to create PDFs from any application with printing capabilities.    
   • Benefit: Start creating and sharing your files in the PDF format.   
     
4. Integrated Scanning:
   • Paper documents can be seamlessly scanned and turned into digital files through Docsvault's built-in scanner interface and then saved directly in any desired Cabinet, Drawer, or Folder. This incredibly simple interface will change the way you view file scanning.
   • You can save your scanned documents as multi-page PDF or TIFF files, along with various other popular image formats.   
   • Benefit: The first step in going to a paperless office is built-in to Docsvault.   
     
5. Importing Files Has Never Been Easier:
   • Single files, multiple files, folders, or even entire drives can be imported with one simple step.
   • Each import session allows you to assign a pre-created profile to the files to be imported.
   • Turn your cluttered paper filled office into a paperless powerhouse. With Docsvault’s scanner interface, import all of your physical files and documents in an effortless manner.    
   • Benefit: The simple file import allows you to immediately begin organizing your files and folders.   
     
6. Custom Properties Creation:
   • Properties are custom descriptive classes that can be created and assigned to anything brought into or created in Docsvault.
   • Each property has the ability to have a unique name, description, and data type (text, numeric, date).  
   • Benefit: You are not limited to the pre-defined properties set by Windows, giving you the power to tailor the organization of your files to suit your needs.
7. Custom Profiles Creation:
   • Once properties are created, commonly used properties can be grouped into profiles. Multiple profiles can be made and each can have a unique set of properties.
   • Once created in the options menu, these profiles can be assigned to anything in Docsvault, including individual files, folders, and cabinets.
   • Individual properties within each profile can be deselected, allowing full customizability of each profile application.
   • Benefit: You can sort, manage, and search for files based on the profiles and properties you have created and assigned.   
     
8. Creating Cabinets on a Whole Other Level:
   • Custom Profiles and Properties can be applied every time a new Cabinet or Folder is created. Your preferences are also completely customizable through changes made within the preferences menu.
   • Create Cabinets with your own custom icons, making organization visually efficient.
   • Audit settings are also completely customizable by cabinet. The audit trail events that can be tracked can be set during cabinet creation such as importing/scanning done, security changes, owner changes, profile changes, version changes, audit settings changes, etc.   
   • Benefit: Users have a wide variety of customization and security options when creating a filing structure.   
     
9. Folder Creation is Just as Advanced:
   • Folders can be created as a subclass to a Cabinet; subsequent subclasses are also classified as Folders.
   • Each folder can have the profile and audit trail settings customized just like Cabinets.
   • During Folder creation, the profile and audit trail settings are inherited from cabinet creation by default, but they can be modified on a per folder basis as well.   
   • Benefit: Customization can be accomplished even at the lowest levels of your filing structure.
10. Version History and Version Creation:
    • Never worry about if the document you are using is the latest version or not.
    • Docsvault allows multiple versions of documents to be created. As a document is modified and subsequently saved, new versions can be automatically created and saved.
    • Version notes allows you to assign each new version its own description, stating anything from description of changes to instructions for further changes.
    • As each new version is created, it is logged into a Version History, allowing access and tracking of past versions.  
    • Benefit: Know that the documents you work on are the latest version.
11. Audit Trail Gives a New Meaning to Paper Trail:
    • This feature provides a logbook of events and changes that have occurred to your documents and settings. It keeps track changes to specific files, folders, and cabinets by filename, username, event time, event type, or file path. It even tracks changes made to settings and preferences.
    • Audit trails can be turned on or off for any file, folder or cabinet.
    • Multiple field filtering within the Audit Trail allows you to find specific events by filtering and sorting with regards to filename, username, event time, event type, or file path. These can be further filtered within the results themselves.    
    • Benefit: Always know what changes are being made to your computer and its settings.
12. Microsoft Office Integration:
    • Docsvault seamlessly integrates itself into Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
    • Save your files from the File menu of any of these MS Office applications directly into Docsvault.   
    • Benefit: Docsvault seamlessly integrates into your most commonly used Microsoft applications.   
      
13. Effortless Document Backup:
    • Backup your documents effortlessly with just a few clicks of your mouse.
    • Directly backup to CD or DVD media. Docsvault also allows users to change their preferences to allow for direct burning. Simply right click and select burn, and Docsvault will immediately begin the burning process.
    • Docsvault allows you to setup custom automated data backup schedules to Once, Daily, Weekly or Monthly, allowing you to automatically execute data backups.
    • In case of OS or hardware crash, Docsvault allows you to restore documents with a few clicks and be up and running in no time.
    • The structure of your filing is completely retained in your backup, even if you don’t have Docsvault.   
    • Benefit: Data backup is now easier and more effective than ever before
14. Repository Management:
    • Backup / restore – this feature allows the user to fully backup the entire document database and minimize the chances of document corruption by individually zipping files.
    • Optimization – this feature will clean up the document database thereby maximizing efficiency.
    • Export – unlike data backup, the export feature allows the user to make a direct one-to-one copy of the document database without any file compression while still retaining the hierarchical folder structure.   
    • Benefit: Know that your data backups are complete, uncorrupted, and fully recoverable.   
      
15. Multiple Tab Viewing Makes Browsing a Breeze:
    • Docsvault allows the user to have multiple location viewing in a single window, much like new tab creation in Mozilla Firefox®.
    • Users can assign custom locations to new tabs, which allows the user to view various locations, such as network locations, local drives, search results, and tasks.    
    • Benefit: You can simultaneously browse multiple cabinets and folders
16. Custom Skins Add Some Life:
    • A choice of five skins is available to add a little flavor to a usually bland application screen.    
    • Benefit: Add a little flavor to a usually bland application screen.
      
17. Built-In Organizational Templates:
    • Many people are looking to organize and manage their files but don’t know where to begin.
    • Docsvault’s organizational templates will start you off on the right track by giving you an array of organizational cabinets.   
    • Benefit: Docsvault gives you a template to start becoming more organized
18. Right Click functionality:
    • Many of the unique features in Docsvault are made even easier to use through extensive right-click functionality.
    • Many of the features, including direct burning, importing, saving to Docsvault, security editing, audit trail viewing, profile editing, and version history viewing are all accessible with just a click.    
    • Benefit: Easily access the most popular features of Docsvault with a simple right click of the mouse.   
      
19. Efficient Task Management:
    • Never miss an important task again with Docsvault’s built-in task manager.
    • See all your tasks right on the desk with the customizable desk toolbar and switch between today’s tasks and all tasks.
    • Set reminders for yourself that will popup at specified times, whether it be once or repeated with daily, weekly, monthly, or yearly intervals.
    • Task filing – once tasks are marked as done, old tasks can be archived under ‘filed tasks'.   
    • Benefit: Organize your daily tasks and activities.   
      
20. Special Recycle Bin:
    • Auto-routing of deleted files to Docsvault’s own Recycle Bin ensures that no file is unintentionally deleted.
    • Accidentally deleted files can be fully restored from this special Recycle Bin.    
    • Benefit: A fail-safe mechanism to make sure you don’t unintentionally destroy files.

Enhancements:

• Improves indexing process
• Adds new Indexing and OCR progress status in options.

Requirements:

1. Required Minimum
   • Processor: Pentium 500 Mhz
   • Memory: 256 MB RAM  
   • Graphics Display Resolution: 800*600
   • Operating System: Win 2k
   • .NET Framework: Version 2.0  
   • MS Office Integration: (Optional) :MS Office XP and above  
2. Recommended Minimum
   • Processor  
   • Pentium 500 Mhz
   • Pentium III
   • Memory: 512 MB RAM 
   • Graphics Display Resolution: 1024*768 
   • Operating System: Windows Operating System: 2k, XP, 32 & 64 bits Vista
   • .NET Framework: Version 2.0
   • MS Office Integration (Optional): MS Office XP and above