Docsvault Small Business Edition 3.5

Docsvault Small Business Edition 3.5 designed to be a professional, affordable, and feature rich multiple-user document management software with all the tools for a complete conversion to a paperless office.

Converting to a paperless office has never been easier or more affordable! With Docsvault, you now have all the tools to quickly scan your paper documents as searchable PDF files, import all digital files along with emails, centralize business data and enjoy the many benefits of a good document management system in your office. Docsvault Small Business Edition is a simple and feature rich multiple-user document management software. It includes all the tools for handling small business documents in your local network. More than just a simple scanning solution, Docsvault provides businesses with a full set of features of a true Document Management System like fine grained security, document profiling, version control, document Check in/Check out, document routing, full text search, automated full & incremental backups, PDF creator & editor, document assembly, document tasks, audit trail, MS Office integration along with Outlook, document notes and many more.

Restrictions can be placed on files and folders to restrict access or to control the types of operations they can perform. Audit trail can log and report all activities happening on documents in Docsvault. The Task & Document routing feature helps you manage your document workflow. All users can scan files as OCRed searchable PDF files. An inbuilt PDF Editor enables document markups like highlights, stamps, notes etc. Merging, splitting and reordering PDF pages in a document is also possible. Usability is very important to us. That's why Docsvault was designed with the everyday user in mind, allowing small businesses to install and start using Docsvault immediately. It has a basic cabinet and folder filing structure and functions just like Windows file explorer, giving your staff an instant feeling of comfort. It features a tiled thumbnail view that allows viewing of all image and PDF files in thumbnail views. You can even browse through all pages of a multi page document right in the thumbnail. Docsvault also comes with 10 beautiful inbuilt themes to suite every user's specific taste. Installation is super simple and takes less than 10 minutes. Even though Docsvault is a robust document management application it does not require any special hardware and can run on any good PC in your network. You can even tryout both the server and the client on your workstation or laptop for quick startup.

Major Advantages:

1. Centralize - Provide a single source for files and documents for everyone in the office.  Collaborate in an easy way by sharing and communicating the access and modification of any kind of file.
2. Paperless – With full-featured scanning and advanced searching, eliminate the clutter around the office by digitizing paper files and making them instantly available.
3. Backup and Retention –The automated backup feature will automatically backup the entire repository incrementally at preset intervals or gives you an option to burn in it all to CD/DVD media. It also helps archive, organize, and retain old files, emails, and documents for legal compliance
4. Security – Choose who can view and modify the files in Docsvault.  Prevent security breaches and other related problems by controlling access.
5. Unique – Docsvault Small Business has features you can’t find anywhere else, like its task manager with task assigning and routing, multiple-tab browsing, and right-click access to most features.
6. Value – Do the research. Absolutely no one makes a more affordable document management system that still has all the features.  Furthermore, Docsvault is easier to install, learn, and use so you don’t need an IT staff to implement it.
   
7. Organize and control any workgroup by centralizing files.
8. Find and retrieve files instantly in a digital paperless office
9. Open and unobstructed communication between users regarding files
10. Simplified disaster planning through one-click and automated backups
11. Integrates with popular MS Office programs
12. Unique features you can’t find anywhere else, like task routing
13. Easy to use, learn, and install so its immediately functional
14. Incredible value – feature packed while incredibly affordable.

Major Features

1. Incredibly easy to install, learn, and use  
2. Create PDFs from any application that supports printing
3. Its user interface is based on Windows Explorer, making it immediately familiar  
4. Inbuilt PDF Editor for viewing, editing, annotating, manipulating, searching and printing PDF Files
5. Multiple-user access allows everyone in the office to access and modify files  
6. Integrates with Microsoft Office for direct saving from popular MS programs
7. Customizable security features allows you to take preventative action  
8. Archive and organize Outlook emails, notes, and contacts
9. Built-in organizational templates help get you started  
10. Flag Files and Folders for easy identification and follow-up
11. Advanced Cabinet-Folder system neatly organizes any type of file  
12. User groups make managing workgroups simple
13. Host of organizing features are applicable when importing files  
14. Unique Task management routes tasks with attached documents to users and groups
15. Feature-rich scanning allows for quick digitizing of paper files  
16. Audit trail tracks and logs activities performed on a file, including access
17. Use Optical Character Recognition (OCR) technology to full-text index each document as it is scanned.  
18. Advanced recycle bin eliminates accidental deletions
19. Custom properties allow you to create your own file classifications  
20. Convenient repository management keeps maintenance easy
21. Lump properties together and assign profiles to custom-tailor your organizing  
22. Effortless Data backups can be automated to backup folders, cabinets, or the entire repository
23. Version control allows you to track changes made and attach notes to each version  
24. Automated server availability verification
25. Document check out / check in eliminates errors that occur from collaboration:   Right-click functionality provides one-click access to many features
26. Document routing provides easy intra-program emailing:   Multiple-tabs make navigating Docsvault incredibly easy
27. Easily archive, organize, export, and retain old files to anywhere, including CD/DVD  
28. Custom skins add some life to the application screen
29. Advanced searching with more than 10 search parameters and saved searches      

Enhancements:

• Completely rewritten indexing process
• New additions to the Scanning Interface
• New Indexing and OCR progress status in options
• Even more speed improvements
• Many minor enhancements across the application.

1. Docsvault Server
   • Processor:Pentium 4 or AMD Athlon
   • Memory: 512 MB RAM or higher
   • Display Resolution: 1024*768
   • Operating system: Windows Operating System: 2k, XP, 32 & 64 bits Vista or Windows Server 2003 or 2008
   • Disk Space required: 20 MB + additional for data storage
   • .NET Framework: Version 2.0
2. Docsvault Client
   • Processor: Pentium III
   • Memory: 512 MB RAM or higher
   • Display Resolution: 1024*768
   • Operating system: Windows Operating System: 2k, XP, 32 & 64 bits Vista
   • Disk Space required: 30 MB
   • .NET Framework: Version 2.0
   • MS Office Integration (Optional): MS Office XP and above