Golden Inventory System 2.6.1

Golden Inventory System 2.6.1 offers an effective tool which helps you to perform the functions of Purchases, Sales and payments. This system will guide you through the creation of vendors list, purchase orders, products list, receiving lists, sales orders, invoices, sale and payment receipts. This is in addition to product labels with barcodes, work orders for creation inventory assemblies, transfer orders between locations, customers and vendors balances and various types of reports for monitoring your business.XML synchronization with remote locations.System has improved security feature. You can exact define access rights for each warehouse employer. Weve added RMA, hierarchical groups for products, improved import and export functions for QuickBooks 2007 and XML files, multi-currencies and expiration dates features in the last version.

How to begin?

1. Once you are familiar with the Golden Inventory System and have worked through the tutorial, you are ready to create your own database and then add your own data based upon how your organization does its business.
2. First of all, you have to create a new database by clicking the File Menu. Select New Database. This database can be created on own computer or any network computer.
3. If you work with the several companies then create a database for each company.
4.  After creating the database, the system is ready to function all its features as mentioned earlier. You may want to transfer and existing database information or be imported from a csv (comma-separated-value) file or from QuickBooks into your newly created database
5. First of all, set up your company. You should click the Lists button then select the row "Company & Location" in the left menu select the "_Company" then click the Edit button on the toolbar and enter all the required information.
6.  To insert your vendors, select Vendors:Contracts and click on New Vendor button and enter the information in the dialog box
7.  To insert your new or existing products from your storehouse, select Items click on New Product button and enter the details accordingly
8. If you have a startup stock balance from a vendor, it is suggested to type "Startup Stock Balance" in the Comments field of the Receiving Item Receipt. Then click the Vendors List to see the payment balance. If the balance is not accurate, enter the necessary sums for each Vendor in the New Payment to Vendor and type a comment "Startup Payment Balance".
9. To insert your customers, select Customers:Jobs in the left menu click on New Customer button and enter the details accordingly. Should there be any payment balance, apply the above procedures.
10. To create a purchase order, click on New POrder button and enter the required products. Then open the Products List and double click this entered product. The product dialog box will appear and in the "On Order" field, you will see the number of the ordered product.
11. Once the ordered products is received from the vendor, click on New Receiver button to create a Item receipt. This will reflect the field "On Hand" in the Products List with the received figures of the ordered products and meanwhile, will update the figures of the "On Order" field.
12. When it is time to pay to a vendor against the received products,select Payment to Vendor in the left menu and click on the button New Payment to Vendor update the information. This payment will also update the Paid and Balance fields in the Vendors List
13. When it is required to allocate products for a customer, click on Sale Order button and select the products. Then to ensure of this action, click on the allocated product dialog box to see the number in the "Allocated" field has been reflected. However, the number of the "On Hand" field will remain unchanged until the goods are collected by the customer and/or the payment receipt has been created.
14. You should make out the New Invoice if a customer receives you the products.The amount of the product "On hands" will decrease.
15. The Report Wizard part of the system, will keep you up-to-date of all the business operation statistics and alert of any abnormalities of the day-to-day or monthly business performance expectations. This is plus many other management reports for future developments

Major Features:

1. The simple intuitive interface. You can proceed with the work without referring to this Help Manual
2. GoInSy is a multi-users, multi currencies and multi - warehouses system .
3. Usage of 50 character alphanumeric product bar codes.
4. Creating and printing labels of the mostly known Barcodes such as : EAN 13, EAN 8, UPC A, UPC E, ITF,CODE 25, CODE 39, CODE 128, CODABAR, MSI, POSTNET.
5.  Supports non-stock and non-depleting product codes.
6. Calculates 4 sale prices and cost of product with provision for shipping and tax.
7. Usage separate product descriptions for invoices and purchase orders.
8. You can group products in storage location,departments and types.
9. GoInSy calculates real-time on hand, ordered allocated and available stock levels when orders or invoices are entering.
10. This system allows to conduct payments for obtained products and for ordered products in the purchase orders. It supports partial payments and payment under several orders or receiving lists. The payments arriving for sold products are similarly ensured.
11. Automatically calculates real-time balance for each customer and vendor.
12. You can independently set up the appearance of the invoice, order, payment receipt and receiving list.
13. The system and in addition to printing the documents, it can also send E-mails from its own program.
14. You can create and print various types of management reports from our most powerful report wizard.
15. The system is protected with data access control. It can restrict the unauthorized users from having full access to the database by limiting their access to certain management or confidential information. 
16. GoInSy supports using discounts, shipping and two types of taxes in the invoices and orders.
17. Backups and restores databases and many other powerful features.
18. Exports and Imports information from csv (comma-separated-value) files,Excel, XML and QuickBooks.
19. System has Expiration dates feature. You can track products with limited time of keeping.
20. System works with product serial numbers. GoInSy takes in account inbound  and out bound serial numbers.  
21. System has powerful security function for multi users using. You can exact to define access rights for each warehouse employer.
22. GoInSy has the return material authorization (RMA) function that tracks product returns and repair estimates for retail,service and manufacturing companies.

Enhancements:

• Expiration dates
• RMA feature
• Hierarchical groups for products
• Multi-currencies
• Serial numberreport,
• Import to pdf files.

Requirements:

• Windows 95,98,2000,NT 4,Me and XP;
• 30 MB hard drive space;
• 64 MB RAM;
• Ink or Laser Printer.