MSD Documents 2.20
MSD Documents 2.20 Ranking & Summary
MSD Documents 2.20 description
MSD Documents 2.20 is designed as a professional program with two main modules:
- A Document manager that allows to catalog any kind of document, allowing to associate documents to projects and clients.
- A Correspondence manager, that allows to catalog the document correspondence of professionals, companies and government institutions.
It provides an advanced data manager that allows to sort, group and filter the information by any combination of fields.
It also allows to print an unlimited number of different reports, which can be saved to file in PDF format.
MSD Documents is worth for two main purposes:
- Professionals, companies and government institutions may catalogue all their documentation in a very easy way, and may get the information in very different ways, grouped by project or client, grouped by type of document or by location, by author, etc.
- Professionals, companies and government institutions may catalogue all their correspondence with automatic or manual document numbering, and may get the information in very different ways, grouped by project or client, by sender or addressee, by type of document or location, etc.
MSD Documents provides a data management first class technology. It allows to sort, group or filter the information by any field or combination of fields. Any combination of ordering, grouping or filtering may be stored with a name and restored at any time.
This advanced technology allows to get the documents grouped by project and client, by type of document and location, by creation date or modification date, etc. The possibilities are unlimited.
MSD Documents allow to organize the phisical location of documents in a hierarchical locations database with unlimited levels. This feature allows to map the real environment where documents are stored. For instance: building, floor, office, filing cabinet, drawer, folder.
- Information management
- Information stored in a modular way: The information is managed in several modules with a very easy to use common interface:
- Documents: allows to catalog any kind of physical and electronic documents.
- Correspondence: allows to catalog the document correspondence of companies, public agencies and professionals.
- Loans: allows to manage document loans.
- Powerful relational database engine: This database engine takes very few computer resources and provides great data management power.
- Integrated in the program, it does not require external libraries.
- Powerful data filtering capabilities, that allow to find the information you are looking for in a very fast way.
- Data integrity control, for keeping the information safe.
- Advanced data grids:The information is displayed in data grids with advanced characteristics:
- Show the information in table and cards views.
- Allow to sort the information by any column or combination of columns, ascending or descending.
- Allow to group the information by any column or combination of columns, providing a tree like structure.
- Allow to hide or show any column, and also allow to change their width and position.
- Allow to filter the information by any field or combination of fields with an advanced filter manager.
- Allow to change many visual characteristics to adapt the data grid appearance to the user references. Among many other, allow to show every record in a single row or in multiple rows.
- Allow to store an unlimited number of data grid configurations, which can be restored at any time. Every configuration stores current data grid visual appearance, filters, sorting and grouping.
- The reports print exactly the same information shown in the data grids, what results in an almost unlimited number of different reports.
- Powerful tools for data finding and filtering: The most important feature of an information manager, after populating it with information, is being able to find. One of the most remarkable features of this program is a set of tools for finding and filtering the information. You will be able to find records containing some text in any field, or records modified during the last week using the following tools:
- Filters by field: you will be able to filter the databases by the content of any field or combination of fields.
- Find (Ctrl-F): this tool finds the first or the next record containing some text in any field or in the field of your choice.
- Locate (Ctrl-L): this tool allows to locate any number of records containing some text in the description field. As you enter characters in the edit box the program shows all the records matching the entered text.
- Unlimited different reports: This program is able to print an almost unlimited number of different reports, because it prints the exact content of data grids, which can be configured in very different ways (fields visibility, data sorting, data grouping, data filtering).
- PDF support: All program reports, memo fields and rich text documents can be saved to PDF files.
- Installable in USB devices; The program and its data can be installed and run in any USB device. Take your information with you with ease.
- Ease of use
- Comfortable and easy to use interface, similar in all the program As it is explained in the tutorial of the program, you can add (Ins), modify (Enter) and eliminate (Del) records in any module of the program in a very simple and fast way. You will also be able to view or print reports with ease (Ctrl-P).
- Fast and comfortable creation of new records in the auxiliary databases New records can be created in the auxiliary databases as the values are introduced in the edition dialogues of the main modules, which makes the data entering more agile and comfortable.
- Contextual menu in all the program: The contextual menu, accessible by pressing with the right button of the mouse on any part of the program, will allow you to know what actions can be carried out in every part of it. This is an essential characteristic that will help you to handle the program with maximum benefit.
- Integrated help in all the program: Anywhere in the program press the F1 key to get information about the active module.
- Quick tutorial, integrated in the program help :The help of the program (F1) includes a quick tutorial that in less than 5 minutes will allow you to use it with ease.
- Variable size edition dialogues: The size of the edition dialogues of the program can be changed to get the best out from your screen resolution.
- Maximized edition of Notes and Rich Text fields :The Notes fields and the Rich Text fields can be edited in a complete screen dialog, which will allow to handle the information with more comfort.
- Content indicator in the dialog tabs: In the tabbed dialogs (several pages of information) the program displays a point to the left of the title of the tabs to indicate that in that page there is information.
- Program iconization in the System Tray ;The program can be hidden in the system tray while you work with other programs (Ctrl-I). A contextual menu will be shown when pressing with the right button of the mouse on the program icon.
- Aspect, colors and fonts can be customized in dialogues, tables, etc. The multiple customization options of the program allow a more comfortable and pleasant use, according to your personal tastes:
- The aspect of the main screen and the main modules of the program can be customized.
- You can select the font that will appear in all the dialogues and data tables of the program, as well as the colors of the basic elements of the different screens.
- Program behavior can be customized; The multiple behavior customization options of the program allow to adapt it to the user preferences. Among others:
- Starting of the program when Windows starts.
- Memorization of position, size and parameters of each window.
- Module to be displayed at program startup.
- Customization of the visibility and position of the columns in the data grids Display only the columns that interest you in each data grid and in the order of your choice.
- Advanced features
- Document locations organized in a tree like structure with unlimited levels The locations where the documents are physically stored can be organized in a tree like structure with unlimited levels, which allows to store them in the program in a similar way as they are located in the real world (for example: building, floor, room, bookcase, shelf, folder).
- Word processor: You can use the word processor integrated in the program to store in the program records enriched text documents, web pages, electronic mails, etc.
- Spreadsheet: You can use the spreadsheet editor integrated in the program to store in the records of main program modules spreadsheets compatible with Microsoft Excel.
- Image viewer: You can store images in the records of the program. This tool allows to visualize and print them with ease.
- Storage and recovery of table configurations This is an extremely powerful and useful characteristic of this program. It can keep so many configurations as you wish of each data grid and it can recover them at any time. Each configuration record contains the data grid parameters, the position and visibility of its columns, its columns sorting, its columns grouping group and its filters.
- Data access from a local network: With the Multiuser version of the program several people can share the information in a local network, with access rights control.
- Information security
- Confidentiality: You can protect the confidentiality of your data while the program is running and after exiting it:
- While the program is running, by asking a password to open it, to open the main modules, to recover the program from the system tray or to display alarms. This protection avoids unauthorized access to your data if you leave the computer unattended for some time.
- After exiting the program, by packing and encrypting all the information in a single file protected by password. This protection prevents other people to access your data while the program is not running.
- Data backup: Use this tool to make backups that can be protected by password. It is very important to make frequent backups of your data.
- Data maintenance
- Databases compression: This tool allows to eliminate the empty space left by deleted records, reducing the disk space occupied by program databases.
- Databases repairing: This tool allows to repair the databases that could have been damaged if an unexpected computer shut down takes place.
- Auxiliary databases edition: You can comfortably edit the auxiliary databases used by the main modules of the program.
Enhancements: New "Spreadsheet" tool
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