SimpleIndex 6.1

Once configured, SimpleIndex provides the easiest user interface possible - a single click! This is done by executing all the scanning, indexing and export steps in sequence. This design cuts down on time spent training and supporting the scanning process, as well as reducing operator errors and misfiled documents.

SimpleIndex organizes scanned images and electronic documents into a single document management database your employees can access on their desktops. SimpleIndex takes the labor out of document imaging by providing powerful barcode recognition and OCR search algorithms that can find index values no matter where they are on the page. By providing these essentail automations for a reasonable price, we make document management affordable for anyone.

The most unique automation is our OCR tempate and dictionary matching search algorithms. This lets you find information like date, customer name, invoice number and other information on documents with different layouts. These can even be applied to the text in Office documents and PDF files to organize these files automatically and attach them to a database.

The SimpleCoversheet barcode printing application (included in the download) lets anyone in your company print barcoded coversheets with all the information needed to identify a document. This is perfect for scanning with a centralized scanner or networked digital copier. SimpleIndex can then be configured to process these documents automatically without any user intervention whatsoever!

This level of automation is provided by SimpleIndexs command line interface. All the settings related to scanning or searching documnets can be saved to "Job Files", which can be saved to an icon and launched with a click of the mouse or a single line of code. These jobs can be configured to scan documents, read barcodes and OCR, generate folders and filenames and upload the index information to a database in a single step. It is simply not possible to find an easier, faster way to process your documents!

Major Features:

1. Streamlined Document Capture. Ways that SimpleIndex helps reduce labor by streamlining the workflow and automating common indexing tasks
2. TWAIN and ISIS Scanner Driver Support. Use any scanner with SimpleIndex
3. Zone, Full Page and Dynamic OCR. Extract index data no matter where it appears on the page
4. Barcode Recognition. Read barcodes from scanned images to automate indexing
5. Optical Mark Recognition (OMR). Read check boxes to find True/False or Yes/No values
6. Index Autofill. Populate multiple search fields with existing data from your database
7. Electronic Imprinting. Apply bates stamps and other image stamps/endorsements electronically
8. Database Integration. A full range of interactive database features allow for creative integration with custom database applications
9. Document Presence Auditing. Make sure that all required documents are present in the batch before it is released
10. Document Retrieval Options. How to find and view files once you have indexed them with SimpleIndex
11. Command Line Processing and Custom Application Integration. The SimpleIndex command-line interface makes it the easiest document capture application to integrate with your custom business software
12. Enable Distributed Document Capture. Companies with many remote locations can now afford to implement Distributed Capture with SimpleIndex
13. Document capture features:
    
    • Indexing support for all file types
    • Viewing support for any installed, OLE-enabled application
    • No monthly page processing limitations
    • Text processing support for OCR'd images, PDF files and MS Office documents
    • Barcode Recognition
    • Dynamic & Zone OCR
    • Manual Zone OCR by indexing operator
    • Full-Page OCR to text, MS Word or HTML
    • Optical Mark Recognition (OMR)
    • Unstructured data capture using Template and Dictionary Matching
    • ODBC & OLEDB database connectivity
    • Use any database to store index data for document management and retrieval
    • Automatic population of index fields using database lookup (Autofill)
    • Document Presence Auditing - ensures all required pages are present in each batch
    • User and administrator logins to prevent unauthorized access
    • Command line execution
    • Input from any TWAIN or ISIS scanner or network folder
    • Media Wizard to create royalty-free, searchable document CDs or DVDs
    • Output images to TIFF, JPEG or PDF
    • Output index information to database or comma-delimited text file
    • Blank page detection and deletion
    • Despeckle & Deskew
    • Auto-Rotate
    • Easy-to-use cropping and redaction tools to remove confidential parts of images
    • Electronic imprinting and bates stamping
      

Enhancements:

• Fast OCR option processes 10 times faster
• Interactive OCR zones make setup easier
• Use Zone OCR to detect document breaks
• Automatic conversion of PDFs for OCR, barcode recognition
• Grid view shows indexes and images side-by-side
• Thumbnails support rotate, deskew, despeckle & delete
• Refresh lists lets you add items to a list during indexing
• Change order of index fields in options screen
• Default values for blank fields
• Process single page to test OCR & barcode recognition
• Debug mode logs all processing activity to file

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