Staff Files 6.0

Staff Files 6.0 offers an effective tool which helps you to store, retrieve, and safeguard employee information. This flexible HR software lets you track wages, benefits, time-off, performance evaluations, disciplinary warnings, workplace accidents, and much more!

Finally, a flexible human resource information system (HRIS) that simplifies the way you manage staff records. With Staff Files quick-tab navigation system, you can track all types of personnel information in one location instead of sifting through paper file cabinets or multiple spreadsheets.

Flexible reporting and printing options let you retrieve information from Staff Files in easy-to-read formats. Professional reports and letters are included, and you have the option to use data from the underlying Microsoft® Access database for advanced reporting capabilities.

Staff Files multi-level password system allows you to customize your own security levels. You can allow read or write access to all tabs, or restrict access to sensitive information in tabs, such as Wages, Reminders, and Evaluations all together. You can also set manager access to view information for a particular managers department only.

Improve communication with staff by using reminders and pre-written HR letter templates. Create your own employee letters using Microsoft Word, populate them with various fields from Staff Files, or edit any of the letter templates already included. Stay on top of the details with Staff Files built-in reminder system which helps ensure you dont miss important dates, and notifies you when its time to backup your database.

With over 10,000 users relying on our HR software worldwide, you can depend on Staff Files for your human resource management needs. Users range from small, single-site operations to major corporations at multiple locations. Download the free demo now to see how our human resource software will help your business!

Major Features:

1. Keep employee information in one place: Staff Files organizes data in virtual tabs to make employee information easily accessible. Each tab contains fields and note areas for storing information for each of your employees. Staff Files tabs include:
   • General
   • Emergency
   • Wages
   • Benefits
   • Accruals and Time Off
   • Training and Certification
   • Incidents
   • Performance Evaluations
   • Reminders
   • Notes
   • User Defined Fields
   • Documents
   • Separation
     
2. Keep track of accruals and time off
   • Staff Files keeps the answers to questions like "How many vacation hours do I have left?" right at your fingertips. The Accruals tab tracks sick time, vacation, personal leave, and any other time accruals that you define by showing hours accrued, hours taken, and the balance remaining. Staff Files can also automatically calculate time accrued based on how your business works. The auto accrual policy wizard makes it easy to create accrual policies that will automatically add time to employee accrual accounts based on the answers you provide in the step-by-step wizard. And it's easy to view or print accrual policy settings at any time.
     
3. Track the information you want to track
   • All businesses have specialized employee details that they need to track. Staff Files allows you flexibility in customizing the application to work the way you do. Editing a field label is as easy as clicking the label and changing the text. Your changes will automatically appear in menu options and reports throughout the Staff Files application. The User tab is a collection of 20 user defined text, calendar and checkbox fields, ready for you to customize! In addition, you can use the Notes tab to store unlimited notes for each employee – information regarding dependents, warnings, education, awards, and more.
     
4. Keep personal information and documents safe and secure
   • The Documents tab lets you keep all of your employee information organized in one place and control who has access to confidential information. Scan paper copies of documents you want to store and display in Staff Files like passports, applications, resumes, etc., or link to saved documents or images on your PC. The security settings in Staff Files allow you to restrict access to one or more tabs or departments or any combination of the two. Database passwords and read-only or data entry rights allow you to take security to the level you need.
     
5. Multiple Import Options
   • You can import employee information into Staff Files at the click of a mouse if you have QuickBooks®, Microsoft Business Accounting®, or wish to import from a text file. If you add an employee or change employee information in QuickBooks, you can also define settings to allow synchronization between a subset of employee contact fields. Easy import mapping wizards make importing employee data a breeze.
6. Create reports and templates
   • Staff Files has 30 reports that correspond to employee information already entered in the program. Print professional-looking reports for individual employees, or a full staff report. Employee checklist and evaluation templates make it easy to record and collect the information you need. Preview reports by department, location, position, seniority, or by any group of employees. Save, print or e-mail any of the reports and templates with just one click. You can also convert documents to PDF or RTF files for easy electronic storage and distribution.
     
7. Publish Letters and Mailing Labels
   • Improve communication with your employees! The Create/Edit Letters and the Publish Letters features let you create and send employee correspondence in a fraction of time. Using Microsoft® Word you can create and customize your own letters populated by various fields from your Staff Files database. Or, you can edit and publish any of the 34 human resource letter templates already included for you. Printing mailing labels is just as easy with ready-to-use Avery template settings.
     
8. Multi-User Licenses Available: Does more than one person need access to Staff Files? Get a multi-user license and allow others to view or edit employee information from any networked PC. With a Staff Files multi-user license, you can:
   • Share your employee information with others (read/write or read-only access)
   • Save time by giving each department or location access to the personnel information they need
   • Eliminate questions by allowing employees to view their own sick leave and vacation balances
   • Ensure your staff has the most current HR information
     

Requirements:

•  IBM-compatible Pentium processor or higher
• Microsoft Windows 2000/NT/Me/XP/Vista
• Microsoft Word 2000 or higher
• Adobe Reader 6.0 or higher
• 64 MB RAM
• 60 MB free hard disk space
• VGA or higher resolution monitor
• Any printer and mouse supported by Windows 2000 or higher
• CD-ROM Drive