XML-based document import for Hummingbird DM 1.1

XML-based document import for Hummingbird DM 1.1 is an advanced and easy to use tool which is developed to give you an professional way to easily import numerous documents into Hummingbird.

Unlike with the standard Hummingbird Document Import tool (docimp.exe), you can not only create documents and their versions, manage documents and folders, but also add attachments, record the necessary information to other database tables, use variables, get information from various tables to use it during the import process and, which is the most important thing, describe the import process in the XML format in compliance with the completely open and documented scheme. The open XML format that is used to import documents into Hummingbird allows you to create import data in any way you like – creating the necessary file manually, automatically generating it by another system, etc. Such files can be easily sent from where they were created to where they should be imported (or simultaneously to several locations). Besides, the mechanism of variables (both local – in a file, and global – in the program settings) and overriding them allows you to get different import results for one and the same file on different servers. For example, for any server you can use a specific server name, department name, lookup values of this server, etc.

If you are a Hummingbird DM / RM administrator or a developer of solutions based on Hummingbird DM / RM, you know how difficult it is to import many documents into a system that is even a bit different from the basic installation of Hummingbird DM. Unlike the standard document import tool (docimp.exe), our program allows you to use SQL queries for updating information in any database tables, to use global and local variables whose values are automatically substituted in various places of an XML file, to change the values of variables during import, to keep values received from a database using SQL queries in variables, to work with documents (create/remove/update them), to update document profiles with one operation, to work with folders (create/remove/update folders/add and remove documents).

It is also possible to automatically change the logic of import depending on whether documents with the specified attributes exist in the library and to use references to items and references to their data. The open XML format that is used to import documents into Hummingbird allows you to create import data in any way you like – creating the necessary file manually, automatically generating it by another system, etc. Such files can be easily sent from where they were created to where they should be imported (or simultaneously to several locations). Besides, the mechanism of variables (both local – in a file, and global – in the program settings) and overriding them allows you to get different import results for one and the same file on different servers. For example, for any server you can use a specific server name, department name, lookup values of this server, etc.

Major Features:

1. SQL queries
2. Global and local variables
3. Working with documents (create/update/search/remove)
4. Working with folders (creating/removing/updating searching for folders/adding and removing documents)
5. Updating numerous documents with one operation
6. Using references to items
7. Processing errors 
   

Enhancements:

• New features have been added to the XML format
• New features has been released

Requirements:

• OS: Windows 2000/XP/2003
• RAM: 256 MB
• HDD: 5 MB
  
• To be able to use this software, you need Hummingbird DM 5.0 or later and Microsoft XML Parser 4.0 or later.
• MS XML Parser 4.0 required for this software.
  
• This software can be installed not only on a server, but also on any computer where DM API is installed and running. DM API is installed automatically when you install any Hummingbird DM Extensions (Windows Explorer DM Extensions, MS Office Integration, etc.) or you can install it manually from the Hummingbird DM distribution package (the folder named DM API). In case you install it manually, you may need to set up a connection to the server using the Hummingbird Connection Wizard.
  
• If you use Hummingbird DM 5.1.0.5 or later, you should activate the «Allow SQL Passthrough» option in the Library Maintenance tool to be able to perform SQL queries (the QUERY element). To do it, you should open File System parameters and switch to the Defaults tab in Library Maintenance:

WareSeeker Editor