xrEvidence 2.18

xrEvidence 2.18 offers an effective tool which helps you to keep track of evidence. Each evidence item is associated with its case. You may keep detailed information about evidence items, including property category and type, manufacturer and model, year made, color, serial number, UPC, currency type and amount, narcotic type, special warnings, etc. Items and cases can be combined in batches. Action may be preformed on item, case, and batch levels. You may take digital images of items. Print and scan barcodes for items, cases, batches, locations, and employees with xrEvidence. Collect barcodes remotely and upload them to the system. Customize actions that can be performed on items, cases and batches. Print Item History and Chain of Custody reports. System administrator can set extensive range of permissions for the users.

All screens in xrEvidence are interrelated - view associated records with the click of a button. xrEvidence is highly customizable - you can add/edit/delete any record in dropdown fields.

Major Features:

1. xrEvidence™ is designed following the best business practices as outlined in the standards ISO 9000 and ISO 14000.
2. xrEvidence™ is designed for users familiar with MS Windows and MS Office products. The program can be used with little or no training. Familiar and intuitive menus and icons make it easy to start using xrEvidence™. The tree-like navigator (similar to Windows Navigator) makes it easy to find and access the records.
3. A uniform look and feel throughout the program makes it easy to use and understand how it works.
4. xrEvidence™ has multi-window graphical user interface (GUI), which makes it easy to navigate between various windows.
5. xrEvidence™ provides a list of open windows, which makes it easy to switch between windows.
6. Many tables and dropdown fields are created to accommodate the data as described in various standards: ISO 3166 for Country Codes, ISO 4217 for currency codes, USPS State Codes, Canada Post Province and Territory Codes, etc.
7. xrEvidence™ remembers individual settings of each user; when a user resizes a window or changes the width of a column, etc., the system will remember the user's preferences.
8. xrEvidence™ easily integrates with MS Office products, such as MS Word and MS Excel.
9. xrEvidence™ uses MS SQL Server 2000 as a database server. xrEvidence™ is created on a highly normalized database structure. Database tables and records are available to the Clients for building custom logic, reports, export/import capabilities, integrated solutions, etc.
10. xrEvidence™ can automatically download updates from a designated network or Internet location when they become available. The automatic updates from the Internet are performed via built-in support of Hypertext Transfer Protocol (HTTP) and File Transfer Protocol (FTP) in the program. These automatic updates dramatically simplify deployment management of new versions of the software, reports, etc.
11. xrEvidence™ has built-in support for export capabilities to various formats including Tab-delimited text, MS Excel, Extensible Markup Language (XML), and Advanced Data Tablegram (ADTG).
12. The screens for individual records make it easy to navigate among the fields using the Tab or Enter key without relying on the mouse. The background of the fields is highlighted when cursor is in the field, which allows the user to see clearly where she/he is typing.
13. All dropdown fields come with the support of soundex functionality. Often typing a single letter will populate the field with a desirable value. This dramatically speeds up the entry of the records.
14. New records may be created using existing records as a template (so called record duplication or "cloning"), which substantially speeds up the entry of the records.
15. All dropdown fields provide ability to add, edit, delete, or search related records. A look-up screen can be opened from all dropdown fields.
16. When a user types a value in a dropdown field that the system does not recognize, the system will automatically offer the user to create a new record in a dropdown list (of course, if the user has appropriate permissions).
17. Many dropdown fields have various shortcuts to enter the values. Typing a payroll number in an Employee field will populate it with the full record (first name, last name, and payroll number of the employee), typing "codes" in the fields will bring up the full record (e.g. CA => California), typing barcode value in the fields will bring up the full record, typing "me" in an Employee field, will automatically populate the field with the first name, last name, and payroll number of this employee, etc.
18. All screens in xrEvidence™ are interconnected – user can open screens for related records "with the click of a button."
19. xrEvidence™ allows collection of detailed information about evidence items, including property category and type, manufacturer and model, year made, color, serial number / VIN (Vehicle ID Number), UPC (Universal Product Code), currency type and amount, narcotic type, special warnings, etc.
20. Items can be combined in batches for easier and faster processing. Most transactions / transfers can be performed on item, case, and batch levels. The items can be disposed, audited, etc. in batches. This saves a substantial amount of time for the employees and reduces the chance of error.
21. Multiple files can be associated with a case or item record, including an item's digital image or scans of police reports. The images can be viewed within the program.
22. Data in table "Locations" is organized in a tree-like structure. The user may create a virtually unlimited hierarchy of locations and sub-locations (buildings, rooms, lockers, safes, refrigerators, shelves, bins, etc.).
23. Data in table "Models" is organized in a tree-like structure. The user may create a virtually unlimited hierarchy of manufacturers, brands, models, variations, etc.
24. The search screens of xrEvidence™ provide a simple mechanism for sorting the records by clicking on the header of the column in the list of records.
25. The data from any search screen can be exported to MS Excel in one click. MS Excel spreadsheet is set up to provide further search, sorting, filtering, and analyses of the data.
26. xrEvidence™ generates reports in MS Word, MS Excel, Text, and Crystal Reports. The data from Crystal Reports can be further exported to a large list of data formats, including PDF, Text, MS Excel, Lotus, various ODBC-complaint databases, RTF, MS Word, XML, etc.
27. The screens can be easily moved around by holding and dragging them by any "gray space" (any space without enabled fields or buttons). This allows for quick access to the underlying forms.
28. Required fields are preceded by labels in bold text. Non-applicable fields appear disabled (gray).
29. xrEvidence™ generates barcodes in Code 3 of 9 (Code 39) format.
30. xrEvidence™ can recognize barcodes in Code 39, Code 39 Check, Interleaved 2 of 5 (ITF), 2 of 5, Code 93, Codabar, EAN-8, EAN-8 + 2, EAN-8 + 5, EAN-13, EAN-13 + 2, EAN-13 + 5, UPC-A, UPC-A + 2, UPC-A + 5, UPC-E, UPC-E + 2, UPC-E + 5, Code-128 A, Code-128 B, Code-128 C, EAN-128 A, EAN-128 B, and EAN-128 C formats.
31. User can print and scan barcodes for items, cases, batches, locations, employees, and notifications.
32. Barcodes can be collected remotely and uploaded to the system.
33. The fields that normally accept scans from the barcode reader are preceded by an icon showing a scanned barcode .
34. All text and dropdown fields can accept input from a barcode scanner.
35. The system comes with barcode fonts, which can be used in various programs, such as MS Word, MS Excel, etc. Users can create and print documents with any text in a barcode form. For example commonly used values can be printed in a barcode form and later scanned into the system when needed. This dramatically reduces the amount of typing required by the user.
36. The system supports a wide range of barcode scanners/readers, which include laser, CCD, and Imagers; handheld and stationary; gun and pen/wand; wired, mobile/cordless (e.g. IrDA - The Infrared Data Association), and wireless (e.g. BlueTooth, 802.11); connected via serial port (RS-232), keyboard wedge, and USB; with trigger button and auto-scans (hands-free); contact and non-contact; data collectors; etc. Barcode scanner/reader hardware driver may be required.
37. The amount of information that can be saved in the database is "mind-boggling." More than 2 billion (232) records can be saved in each table.
    

Requirements:

1. Server side requirements:
   • Hardware:
   • • 32-bit Intel-86 (IA32) architecture server with processor frequency of 500 MHz or higher; dual-processor server with processors' frequency of 2GHz or better recommended
     • Minimum free hard drive space 50 MB; 10 GB recommended.
     • Minimum RAM 128 MB; 2 GB recommended.
     • The server hardware requirements will dramatically depend on the size of the database and the number of users simultaneously accessing the records.
   • Software:
   • • 32-bit Microsoft Windows operating system (with the latest fixes and service packs installed); Microsoft Windows 2000 or later recommended
     • Microsoft SQL Server 2000 or later (with the latest fixes and service packs installed)
2. Client side requirements:
   • Hardware:
   • • 32-bit Intel-86 (IA32) architecture desktop/notebook, recommended Pentium 4 with processor frequency of 2GHz or better
     • Minimum free hard drive space 10 MB; 2 GB recommended.
     • Minimum RAM 128 MB; 512 MB recommended.
     • Black and white Laser Printer, 600 dpi or higher, for printing reports and barcode labels on letter size paper.
     • Black and white Barcode Printer, for printing barcode labels on a roll.
     • Barcode reader/scanner.
   • Software:
   • • 32-bit Microsoft Windows operating system (with the latest fixes and service packs installed), preferably Microsoft Windows XP Professional or later
     • Microsoft Data Access Components (MDAC) 2.x, preferably version 2.8 with MDAC Security Patch MS04-003 (32-bit)
     • Microsoft Office 95 or later (with the latest fixes and service packs installed) for Word and Excel reports; Microsoft Office 2003 or later recommended
     • XML library v. 3.0 or later (comes with installation files)
     • Crystal Reports Viewer (comes with installation files)