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Virtual Documents is an easy to use efficiency tool that will provide you with greater control over data sharing Virtual Documents is an easy to use efficiency tool that will provide you with greater control over data sharing.
The .NET plug-in quickly integrates into your existing business application for an instant boost in functionality and security.
Seamless Information Sharing and Collaboration
Instead of each employee having isolated documents stored on her own computer, Virtual Documents gathers them together in one central location. Now, your team can access all the data generated so everyone working on the project remains informed and up to date.
Team leaders with read-write access can even amend folders and documents stored in the program, giving them greater administrative control.
And because the Virtual Documents interface looks and works just like Windows Explorer, your people already know how to use it. No learning curve, no training workshops. Just open and go.
Safeguards Your Data
With all project data stored in a single image file, security is tighter and data recovery is a snap. If a server crash should occur, IT simply restores the Virtual Documents Image file thats been regularly backed-up.
The result is nearly 100% uptime with Virtual Documents protecting your valuable information.
Why Does Your Team Need Virtual Documents?
Your work unit will gain efficiencies, save time, and improve information security by using Virtual Documents software. It was especially designed for situations where...
- Several people contribute to ongoing projects and need to have joint access to all documents created.
- A central location to store all project documents is needed.
- Projects consist of different file formats such as Word, Excel, images, pdf, etc.
- The sequence of folders/files within the project may need to be reorganized.
- A Better Way to Share and Collaborate
- Virtual Documents allows your team to store their data in one central, secure location. It allows them to share their folders with each other, giving them a real-time picture of the progress being made -- so all members can communicate and collaborate more effectively.
Folders and files can be created, deleted, renamed and moved anywhere among the projects contributing members. And Virtual Documents lets the team leader designate what level of access each person will have to the files: read-only or read-write.
Read-write contributors can amend a project component and send it back to the team for review, comments, or further amendments... a valuable feature for group projects.
Security and Recovery
Virtual Documents software resolves onto a single image file (.vdi) that is easily and regularly backed up to tape, securing all project documents at once.
The advantages of storing data in this way are many:
- Your data is protected if the backup tape is lost or stolen. No matter who finds the tape, only the system administrator can open the .vdi file and access the data. This built-in protection against unauthorized use is a major security benefit to your company and to your customers peace of mind.
- Data encryption adds an extra layer of security. Your users wont notice it as they work, but Virtual Documents encrypts all their documents behind the scenes for ultimate security. No modifications to the application are necessary. - Recovery is fast. In the event of a server crash, the system administrator simply reinstalls the application and copies the backed-up .vdi file from tape to server. Documents are quickly restored and everyone is back at work fast. If a mirrored environment is in place when a server goes down, traffic can instantly be redirected to the backup server and work can continue seamlessly.
These security features of Virtual Documents ensure 99.99% uptime, while keeping all your sensitive data secure.
System requirements:
- .NET Framework 2.0 or higher